Waivers and Hold Harmless Agreements

Contractor Requirements

Step 1.Minimum Insurance Requirements

**Effective 01/01/2020 for any NEW contract and at renewal and/or extension for any EXISTING contract** 

Contractors shall agree to maintain the following minimum insurance coverage required by the City of Hartford in force at all times during their contract.  They shall name the City of Hartford as an additional insured on a primary and non-contributory basis to all policies except Workers Compensation. Insurance policies must include a Waiver of Subrogation. Insurance shall be written with carriers approved in the State of Connecticut and with a minimum AM Best’s rating of “A-“VIII. The City’s Risk Manager may waive certain provisions or increase liability limits at his or her discretion. In addition, all carriers are subject to approval by the City of Hartford and the Hartford Board of Education.

 

    Minimum Limits
General Liability Each occurrence $1,000,000

General aggregate $2,000,000
  Products/completed operations aggregate $2,000,000 
  Abuse & molestation1 $1,000,000
   
Auto Liability

Combined single limit

Each accident including endorsements:

  • MCS-902
  • Pollution Liability (CA9948)2 
 $1,000,000
Umbrella Each occurrence  $1,000,000
(Excess Liability) Aggregate $1,000,000

   
Pollution Liability3  Each claim or each occurrence $1,000,000 
  Aggregate $1,000,000
     
Cyber Liability/Data Breach4 Each incident $1,000,000
  Aggregate $1,000,000
     
Professional Liability5 Each claim or each occurrence $1,000,000
  Aggregate $1,000,000 
     
Workers' Compensation and Employers' Liability WC Statutory Limits $1,000,000
  EL each accident $1,000,000
  EL Disease each employee $1,000,000
  EL Disease Policy Limit $1,000,000
     

1  If contractor/vendor will be working with children or serving youth under the age of 21 Abuse and Molestation coverage must be included.

2  If Pollution Liability is required, the MCS-90 & CA9948 endorsements must be included.

3  If Pollution exposure exists, Pollution Liability must be included.

4  If Cyber Liability exposure exists, Cyber/Data Breach must be included.

5  If Professional Liability exposure exists, Professional Liability must be included.


If any policy is written on a “Claims Made” basis, the policy must be continually renewed for a minimum of two (2) years from the completion date of this contract.  If the policy is replaced and/or the retroactive date is changed, then the expiring policy must be endorsed to extend the reporting period for claims for the policy in effect during the contract for two (2) years from the completion date.

Original, completed Certificates of Insurance (COI) must be presented to the City of Hartford at contract issuance.  Vendor agrees to provide replacement/renewal certificates prior to the expiration date of the policies.  

Sample Certificate of Insurance(PDF, 632KB)

Email COI’s to: COHRisk@Hartford.gov and reference your Vendor and/or PO Number for quicker service.

Step 2.Liability Waivers and Hold Harmless Agreements Required from Contractors

Auto Liability Waiver

Workers' Compensation Hold Harmless Agreement for Sole Proprietor

Workers' Compensation Hold Harmless Agreement for Single Member LLC

 

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