Procurement

Procurement Word Cloud

To ensure Compliance with all City, State & Federal Purchasing & Contracting requirements in a cost effective & streamlined manner, while delivering quality customer service and maximizing local vendor participation.

Department Head

Michelle Harrison

contract compliance

The Contract Compliance Unit has the responsibility to monitor the efforts of contractors to comply with the Affirmative Action and Equal Employment Opportunity contractual requirements and goals. The intent of these requirements and goals is to enhance the inclusion of minorities and woman contractors and/or trades-workers on City of Hartford projects.

Minority Subcontractor Utilization - Contractors are required to set-aside for Minority Businesses 15% of the total construction work.

Minority/Female Trades worker Participation - 15% of the total project work hours, by trade, shall be worked by minority and female trades-workers.

Hartford Resident Participation - 30% of the total project work hours shall be worked by Hartford Residents.

EEO Labor Law Posters

Discrimination is Illegal (English)(PDF, 108KB)

Discrimination is Illegal (Spanish)(PDF, 117KB)

EEO is the Law (English)(PDF, 59KB)

EEO is the Law (Spanish)(PDF, 51KB)

EEO is the Law Poster Supplement (English)(PDF, 59KB)

Employee Rights Davis Bacon (English)(PDF, 153KB)

Employee Rights Davis Bacon (Spanish)(PDF, 128KB)

Sexual Harassment is Illegal (English)(PDF, 66KB)

Sexual Harassment is Illegal (Spanish)(PDF, 63KB)

This is a Public Works Project-Prevailing Wages (English)(PDF, 120KB)

Equal Employment Opportunity Policy Statement (Sample Format)(PDF, 30KB)

Title VI Policy

Interpreter services available in more than 240 languages.

Title VI Picture

Contact Kiana Gamble at 860.757.9783

No person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. Any person who believes she or he has been discriminated against may file a Title VI complaint by completing and submitting the City of Hartford Title VI Complaint Form. The Procurement Services Contract Compliance Unit investigates complaints received no more than 180 days after the alleged incident. The Contract Compliance Unit will process complaints that are complete.

Title VI Policy(PDF, 266KB)

Title VI Complaint Procedure(PDF, 108KB)

Title VI Complaint Form - English(PDF, 114KB)

La Ciudad De Hartford TÍTULO VI FORMULARIO DE QUEJA DE DISCRIMINACIÓN(PDF, 60KB)

Title VI Brochure(PDF, 143KB)

 

 purchasing Image          

 

 

In order to view bid opportunities with the City of Hartford you must be registered as a vendor in Planetbids. Please note, if you already have a vendor profile, log into your account by clicking on the PlanetBids Vendor Portal button, then select "Bid Opportunities".

 

 

Register to do Business

     Create a Vendor Profile

  • Select the PlanetBids Vendor Portal button below
  • After accessing the vendor portal, select "New Vendor Registration" and complete the first five tabs.

PlanetBids Vendor Portal

 

Purchasing Guidelines(PDF, 343KB)

Purchase Card (P-Card) Application(PDF, 131KB)

Purchase Card (P-Card) Guidelines(PDF, 513KB)

Solicitation Processing Timeframes(PDF, 273KB)

RFR Response Sheets(PDF, 164KB)

FY 2024 Living Wage Rates - effective 7/1/23(PDF, 76KB)

EEO Bidders Report(PDF, 135KB)

 

Supplier Diversity

The Supplier Diversity certification program encourages the participation of small and minority/women business enterprises in the City of Hartford's set-aside programs. Steps are taken to identify, certify, and encourage small businesses to participate in every aspect of the City's procurement of goods and services. An online application for certification must be completed. Within 30 days, the application will be reviewed for completeness and eligibility. An interview and a site visit of the business operations may also be scheduled for additional review. Small businesses are re-certified every two years.

Certification Eligibility Requirements

  Small Contractor

  • Business must have been established for at least one (1) year under the same ownership or management and have maintained its principal place of business in Connecticut for at least one year prior to the date of application.
  • Gross revenues not exceeding $10 million during its most recent fiscal year.
  • 51% ownership held by one or more individual who exercises the operational authority over daily affairs of the business, has the power to direct policies and management, and receives beneficial interests of the business.

  Minority/Women Business Enterprise

  •  A small contractor with at least 51% ownership by one or more minority individual who exercises the operational authority over daily affairs of the business, has the power to direct policies and management, and receives beneficial interests of the business.
  • Minority is defined as American Indian, Asian, African American/Black, Hispanic, Iberian Peninsula, woman, and an individual with a disability as defined by CGS 4a-60g as amended by Public Act 07-04.

Apply for Certification

Create a Vendor Profile

  • Click on the PlanetBids Vendor Portal button below
  • After accessing the vendor portal, select "New Vendor Registration" and complete the vendor registration.
  • After completing the Vendor Registration, please select "Supplier Diversity Certification" in order to apply for certification.

      Certification Document Checklist(PDF, 17KB)

    Re-Certification Document Checklist(PDF, 69KB)

PlanetBids Vendor Portal

Certified Vendors as of 2-22-24(PDF, 313KB)

Vendor Type Acronyms Explained(PDF, 74KB)

 

Purchasing

Michelle  Harrison

Michelle.Harrison@hartford.gov

(860) 757-9786
Susan Sheppard smsheppard@hartford.gov (860) 757-9616
Concha Lawrence

lawrc001@hartford.gov

 (860) 757-9613

Contract Compliance

Kiana Gamble

Kingk001@hartford.gov (860) 757-9783
 Rhoan Scarlett Rhoan.Scarlett@hartford.gov  (860) 757-9614
Nertalia Borges Nertalia.Borges@hartford.gov (860) 757-9788

Supplier Diversity 

Augusta Joseph augusta.joseph@hartford.gov (860) 757-9784

Lean Process Improvement


Catherine Tyrol

Catherine.Tyrol@hartford.gov   (860) 757-9792